It is time to start thinking about your path to GDPR compliance. An individual or team of people need to take charge of GDPR and assess how the new regulations will affect the processes and procedures across every department. There are three areas to review: Procedure, Technology and Governance.
All employees across your business will need to identify the processes they use to gain, store, transfer and manage personal data. By identifying how and why information is used across the business, policies can be put in place to meet the new regulations. A data audit involving all employees is a useful starting point to determine where data is, what it is used for and how much of it there is.
It is everyone’s responsibility in a business to adhere to GDPR. Employees will need to be trained on new data handling policies and understand the importance of keeping to these new procedures, to avoid the fines.
Technology and software must be able to cope with the demands of GDPR. Organisations will need to document and report on where its data is, how it is collected, how it is stored, who can access it and what it is used for. Security measures must also be tightened to prevent the unlawful sharing of personal information, internally and externally.
Technological solutions can help to:
However, whilst there are applications and tools out there that can be used to assist and accelerate your way to GDPR compliance, these cannot be relied upon alone. There is no single solution or answer to gain GDPR compliance; it is going to be a completely different journey for every business.
Once GDPR is in place, there needs to be a way to govern and monitor how data is stored and processed across your entire organisation. With ‘the right to be forgotten’ also a part of the new laws, someone needs to take charge of data processing operations and ensure all the criteria is met.
Companies with more than 250 employees or public authorities will need to consider appointing a Data Protection Officer; someone that can monitor the organisations GDPR compliance, serve as a contact point for all data protection queries and monitor internal processes.